Expo

The Circularity Expo will feature nearly 20+ organizations showcasing actionable strategies and forming the connections that will empower you to surpass your organization’s circular economy goals.

The information on this page is only for sponsors that have an expo booth listed in their contract.

📆 Exhibitor Deadlines

March 17 - Select booth location

*April 4 - Submit spec sheets for heavy items

*April 13 - Order extra power

*April 14 - Submit F&B forms and order extra booth materials

*April 21 - Order monitors, tablets, laptops

*Only necessary if applicable to your booth setup.

Expo Location

All booths for this event will be located indoors in the Pre-Function space of the Colorado Convention Center (see pictures below). Trellis will be sending all exhibitors the expo floor plan to choose their booth location in March. Booths are reserved on a first-come, first-served basis, so please be sure to secure yours on time. Please note that we will not request booth location changes from other sponsors.

*Disclaimer: For inline booths, the back half of your booth can be up to 8ft tall, but the front half (near the aisle) should be 4ft or shorter so you're not blocking other exhibitors.

Complimentary Booth Furniture

Trellis provides the following booth items at no additional charge. Please see the Extra Booth Materials section below for extra items your team can purchase to make your booth unique and stand out from the crowd.

Furniture + logo sign

Each booth will include a bar table (3ft Wx3.5ft H), one bar stool, and a simple placard featuring your company logo affixed to the front of the table (pictured below). If you do not need the furniture or the sign, please inform your Customer Success Manager so we can save resources.

Pipe and drape

Only booths that are back to back on the floorplan will have pipe and drape at the back. Booths that are only next to another booth on the left or right side (not the back) will NOT have pipe and drape (either at the back or the side).

Power

A 500 watt outlet with one power strip (containing 6 power plugs) will be provided at the back of each booth, see the Extra Booth Materials section below for options on purchasing extra power if needed.

WiFi

Trellis will have our own WiFi network available to connect to at the event free of charge. If your booth display depends on fast and reliable internet, however, we recommend purchasing an ethernet cord or your own wireless network. See the Extra Booth Materials section below for more details.

Security

A security guard will be posted in the expo areas from April 28 - May 1 after event hours (7 PM - 7:30 AM).

Complimentary Booth Furniture

Booth Furniture & Logo Sign Example

Optional Booth Materials for Purchase

Exhibitors are responsible for ordering any desired extra booth items. We recommend ordering through our partner vendors listed below, but you are also welcome to use your own vendors if desired.

Custom flooring, extra furniture and more

To order flooring, extra furniture and more, please fill out and submit this online Order Form from LVE. Note the deadline to order with advanced rates is April 14.

Accessing your account: The online ordering portal does not provide a pre-set password. Instead, use your email address to reset your password. This allows you to create a password from scratch for secure access.

Extra power

To order additional power for your booth space, submit this online Order Form and select the appropriate materials under the "Electrical" tab. Note you will need to create an account and search for the event name: Circularity 2025.

We recommend taking advantage of the advanced online rate, available until April 13. For additional guidance, please refer to these instructions or contact Nia Wright at nwright@denverconvention.com.

Monitors, tablets & laptops

To order a monitor or laptop, please fill out and submit this online Order Form from Image AV. If you have any questions, reach out to cccevents@imageav.com. The deadline to order is April 21.

Ethernet cords

To order an ethernet cord, submit this online Order Form and select the "Smart City - Internet Services Provider" tab. Note you will need to create an account and search for the event name: Circularity 2025.

We recommend taking advantage of the advanced online rate, available until April 14. If you have any questions, reach out to Brittany Trombley at BTrombley@smartcitynetworks.com. The final deadline to order is April 21.

LeadCapture

Track, score, and export leads during Circularity with LeadCapture. LeadCapture is a smartphone app that allows you to scan event badge QR codes and electronically transfer the information to your lead retrieval system. Please see this Order Form for more information and to sign-up. There is no deadline to order. Directions on how to use LeadCapture once purchased can be found here.

Note our networking app, Whova, allows exhibitors to scan attendee QR codes on the app for free. This will only work, however, with attendee QR codes on the Whova app. It will NOT work with the QR codes on attendee badges. We recommend purchasing LeadCapture for a more seamless scanning experience.

Expo Schedule

Monday, April 28

3:00 - 9:00 PM: Exhibitor Set-Up Time

Tuesday, April 29

12:00 – 1:30 PM: Lunch and Expo
3:00 – 4:00 PM: Networking Break and Expo

Wednesday, April 30

7:45 – 9:00 AM: Breakfast and Expo*
10:00 – 10:30 AM: Networking Break and Expo
12:00 PM – 1:30 PM: Lunch and Expo
2:30 – 3:00 PM: Networking Break and Expo
4:00 – 4:30 PM: Networking Break and Expo

Thursday, May 1

7:45 – 9:00 AM: Breakfast and Expo*
10:00 AM – 10:30 AM: Networking Break and Expo
11:30 AM – 4:00 PM: Exhibitor Close-Down Time

*Disclaimer: Breakfast & Expo times are expected to have low traffic. We also encourage your team to prioritize networking at the event reception times instead of staffing your booth (5:00 – 7:00 PM Tuesday; 5:30 – 7:00 PM Wednesday).

Shipping & Storage

Our event decorator, LVE, will be working with all exhibitors on their shipping and storage needs, including shipping booth materials to and from the event venue and storing materials during the event. Exhibitors are responsible for coordinating all shipping and storage services and making payment directly with LVE. Please see below and view the Shipping FAQs document for more information.

LVE contact info

Email: exhibitorservices@lvexpo.com

Shipping packages to the event

All packages must be shipped through LVE and will be delivered directly to your booth in advance of or during exhibitor set-up on April 28. See shipping lables below. If you do not see your packages at your booth when you arrive, please see let your Customer Success Manager know. Please view LVE's online portal for all shipping information. If you need assistance with assembling booth materials, please contact LVE.

Advanced Warehouse Delivery Shipping Label (Recommended)
- Receiving Dates without late fees are Monday, March 31, 2025 - Monday, April 14, 2025
Direct to Show Site Shipping Label
- Can ONLY be delivered Monday April 28, 2025 between 3pm-8pm Central Time

Load-in and load-out

There is no street-level loading zone or nearby parking lot available, so exhibitors cannot hand-carry materials directly into the venue. If you need to transport booth materials by truck, you must contact LVE to schedule your load-in and load-out. LVE will begin accepting freight 30 days prior to load-in.

Storing materials during the event

Any materials that you cannot store at your booth (both small and large) will need to be stored in the Bluebird 3H room. Our event decorator, LVE, can deliver empties to the exhibitor storage room, or you can bring them yourselves. If you have any questions about this item please contact your Customer Success Manager.

Shipping packages after the event

Each shipment must have a completed LVE Outbound Material Handling Form in order to ship materials from the show. All pieces must be labeled individually. LVE Exhibitor Services will have these items on-site.

After materials are packed, labeled, and ready to be shipped, the completed LVE Outbound Material Handling Form must be turned in to LVE.

Please make arrangements with your designated carrier to pick up your shipment at the Colorado Convention Center. In the event your selected carrier fails to show, the shipment will be rerouted to the preferred carrier at the exhibitor's expense. You must notify your carrier of the date and times of pick up.

For your convenience, our event decorator, LVE, will be on site to handle outbound transportation. Please contact LVE for any questions.

Food & Beverage

Sodexo will manage all F&B needs for exhibitors. Exhibitors are responsible for arranging F&B services directly with Sodexo, including payment. Outside F&B is strictly prohibited unless prior approval is granted by Sodexo through the completion of a Sampling Form and Liability Waiver. All required F&B forms must be submitted by April 14. For assistance, contact Daniel Heigh at Daniel.Heigh@Sodexo.com.

Documents & Forms

Expo Policies

Rigging and ground structure: Rigging is not permitted for this event. For ground structures taller than 20 feet, coordination with LVE is required. Please contact LVE at exhibitorservices@lvexpo.com by April 4 to discuss coordination and any special requirements.

Union Labor Requirement: The Colorado Convention Center is a unionized venue. Any setup that requires tools or equipment must be handled by LVE labor, which you can book on the Order Form. Please reach out to LVE at exhibitorservices@lvexpo.com for any questions.

Zero-Waste

Since 2015, Trellis has been pursuing the goal of generating as close to zero waste as possible, from set-up to close-down, for its events. We're continuing this challenge for Circularity. All stakeholders - Trellis, venue staff and exhibitors - will work together to send as little waste to the landfill as possible through procurement, planning, education, and sorting.

All exhibitors are required to review the Zero Waste Guidelines to ensure compliance with the event’s waste management policies.

If you have any questions or concerns regarding the guidelines please reach out to jessica@trellis.net.

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